Instructions to authors

 

EDITORIAL POLICY

EDITORIAL PROCEDURE

PREPARATION OF MANUSCRIPT

CHECKLIST FOR AUTHORS' SUBMISSION

MANUSCRIPT SUBMISSION AND TRACKING

PUBLISHING MODEL AND AUTHORS FEES

SCOPE

Archives of Budo is an international peer reviewed journal publishing articles on various aspects of the sports sciences covering education and research in martial arts and combat sports, and related areas like biomechanics, kinesiology, medicine, psychology, sociology, technologies of sports equipment, research in training, selection, performance, survival, and other interdisciplinary perspectives.

Archives of Budo editors endorse the principles embodied in the Helsinki Declaration and expect that all research involving humans has been performed in accordance with these principles. All human studies must have been approved by the investigator's Institutional Review Board. A copy of the relevant documentation should be included with the manuscript.

Archives of Budo provides free, immediate and permanent online access to the full text of all articles distributed under the terms of the Creative Commons Attribution Non-commercial License http://creativecommons.org/licenses/by-nc/4.0), which permits use, distribution, and reproduction in any medium, provided the original work is properly cited, the use is non-commercial and is otherwise in compliance with the license.

CATEGORIES OF ARTICLES

The authors are encouraged to submit the following kinds of articles:

  • Original articles - reports of previously unpublished results from scientific experiments or observations conducted by the authors in order to confirm or refute a clearly identified hypothesis.
  • Research methodology - authorial discussions of methodologies, important issues, controversies, and schools of thought in the area of combat sports, martial arts and other topics,
  • Review papers & Open Forum - reports on the current state of knowledge in a given area or field of study, especially current controversies, theoretical and practical approaches to the issues, unresolved problems, etc., with carefully selected references to the literature.

Manuscripts will be qualified to one of the following sections:

  • Science of Martial Arts - articles published in this section are fundamental for the science of martial arts: (1) original articles (including those qualified into “vision” and “perspective” category); (2) review articles (summary of detailed research - for example on physical endurance of homogeneous group of sportsmen or sportsmen practicing different combat sports); (3) original papers, as descriptions of validation procedures of tests or methods (motor learning and control etc.) that are used in the practice of martial arts and health-related training based on elements of martial arts; (4) original papers pointing out possibilities of increasing the efficiency of training of different sports by the introduction of elements of martial arts; (5) review papers covering the essence of the Archives of Budo mission.
  • Health Promotion and Prevention - in this section we publish articles from various categories (basic research, case reports, reviews and special reports, perspectives, letters to editor with comments on a recent Archives of Budo articles etc.) which provide scientific arguments on the relation of specific budo exercises with keeping and improving the health in every sense – somatic, psychological, and social. Furthermore, developing motor competence for survival (safe falling, self-defense, ability to act precisely regardless of intensity and the time of a physical effort, methods of the premedical help and different forms of saving people in dangerous situations etc).
  • Prophylactic and Therapeutic Agonology  - this section will involve (theoretical and empirical) papers devoted to the science about struggle in prophylactic and therapeutic dimension.
  • Philosophy - articles in this section deliver reliable argumentation that immanent value of the budo practice is developing intellectual and the mental sphere (spiritual), apart from improving the motor abilities of a person,. The papers from the borderline of other disciplines of humanities and social (especially sociology, psychology, and ethics) are published here.
  • History - in this section we publish articles linking tradition with the latest trend of the martial arts practice.

All these articles will appear quarterly in English in an electronic form. To give an equal publishing chance to manuscripts from different aspects, we will normally publish no more than three papers by the same author or coauthor within one calendar year. This rule also applies to editors and members of the boards.

ETHICAL STANDARDS

Reliability of science is one of its qualitative foundations. Readers should be guaranteed that authors of publications present the results of their work in a clear, reliable and honest manner regardless of the fact whether they are the direct authors of publication or they took benefit of specialized help (natural or legal person).

Openness of information on any party contributing to preparation of a publication (content-related, material, financial etc. input) is proof of ethical attitude of a research worker and of high editorial standards and that is an indication of both good practice and social responsibility.

We require authors to disclose contribution of individual authors to preparation of a manuscript (with a list of their affiliations) in detail, considering the following categories: A - Study Design; B - Data Collection; C - Statistical Analysis; D - Manuscript Preparation; E - Funds Collection. Author’s declared contributions are published on the first page of the article.

Main responsibility to disclose full information remains on author submitting manuscript.

Any cases of redundant (duplicate) publication, plagiarism, fabricated data, ghostwriting, guest authorship etc. are indication of scientific dishonesty and all such cases will be exposed and adequate institutions will be informed (institutions employing the author, scientific societies, scientific editors associations etc.).

The editorial office should acquire information on sources of financing of a publication, financial contributions of research institutions, scientific associations and other (“financial disclosure”).

When dealing with cases of a possible misconduct Archives of Budo follows the ethics flowcharts developed by the Committee on Publication Ethics (COPE), available at: http://publicationethics.org/resources/flowcharts

Archives of Budo document all incidents of scientific dishonesty especially of violation of ethical principles followed in science.

EDITORIAL PROCEDURE

Preliminary evaluation. Received manuscripts are first examined by Editors according to Archives of Budo ‘technical’ requirements and policy. Incomplete packages or manuscripts not prepared in the advised style will be sent back to author(s) with suggestions for correction. The authors are notified with the reference number upon manuscript registration at the Editorial Office. The Editor-in-Chief or Section Editor reads every manuscript received and assigns a general priority level: (a) manuscripts sent to reviewers immediately; (b) manuscripts returned to authors with suggestions for the correction of data presentation; and (c) rejected manuscripts. Editors read the revised manuscript. If the manuscript is improved adequately, it is sent to two (or more) reviewers for review and to the Statistical Editor, if it contains numerical data. The preliminary evaluation process usually takes 3 weeks.

Authorship Statement. Upon the receipt of the submission, authors will receive the Authorship Statement form, which should be filled in, signed and returned to the Editor. In this way, the authors confirm the originality of the report, validity of authorship, copyright transfer and assert compliance with the review process, i.e., that they would not withdraw the manuscript. The filled authorship statements have to be send back promptly otherwise the editorial processing of the manuscript may be delayed.

Conflict of interests. Authors should disclose at the time of submission any financial arrangement they may have. Such information will be held in confidence while the paper is under review and will not influence the editorial decision, but if the article is accepted for publication, the editors will usually discuss with the authors the manner in which such information is to be communicated to the reader.

Because the essence of reviews and editorials is selection and interpretation of the literature, Archives of Budo expects that authors of such articles will not have any financial interest in a company (or its competitor) that makes a product discussed in the article. Journal policy requires that reviewers, associate editors, editors, and senior editors reveal in a letter to the Editor-in-Chief any relationships that they have that could be construed as causing a conflict of interest with regard to a manuscript under review. The letter should include a statement of any financial relationships with commercial companies involved with a product under study.

Copyright transfer. Archives of Budo require written exclusive assignment of copyright transfer from all authors at the time of manuscript submission. Manuscript will not enter the peer-review process until the copyright transfer is completed, signed and sent to the Editorial Office. Once an article is accepted for publication in Archives of Budo, the information therein is embargoed from reporting by the media until the mail with date of online publishing.

Upon acceptance all published manuscripts become the permanent property of the owners of the Archives of Budo, and may not be published elsewhere without written permission.

Review process. The registered manuscripts are sent to independent experts for scientific evaluation. We encourage authors to suggest up to five potential reviewers (excluding co-authors, collaborators and professionals from the same center or of the same nationality), but we reserve the right of final selection. One to three months after submission of the manuscript, the authors will receive the reviews. The comments and suggestions made by the reviewers should be addressed and closely followed.

The purpose of the review is to provide an expert opinion regarding the quality of the manuscript. The review supply authors with feedback on how to improve their manuscript so that it will be acceptable for publication. Although confidential comments to the editors are respected, any remarks that might help to improve the paper should be directed to the authors themselves.

Corrections. Author’s response letter accompanying the revised version of the manuscript. The authors should state clearly and precisely every step taken in accordance with the reviewers’ requests. The description should be listed on a numbered basis, in the order of reviewers’ comments. Altered paragraphs in the new version of the manuscript should be specified using page and paragraph numbers or alternatively marked in yellow color.

Acceptance. The review process in Archives of Budo is confidential (double-blind) – the author and the reviewer are anonymous to each other. Submitted manuscripts are accepted for publication after a positive opinion of the independent reviewers. Reviewers are asked to assess reliably the submitted papers in written form using unified ‘Reviewers Questionnaire’ (provided by Editorial Office) and include definite conclusion on whether article should be published. There are possible types of decision:

  • Accept without revision;
  • Accept after minor revision;
  • Reconsider after major revision;
  • Reject, typically because it does not fit the criteria outlined above of originality, importance to the field, cross-discipline interest, or sound methodology.

If reviewers appear to differ in their opinion, the Editor-in-Chief: (a) may choose to share all reviews with each of the reviewers, or (b) ask other reviewers to assess the manuscript, or (c) consider all comments and balance the final decision. To assist in this process, the reviewer should provide the editors with as much information as possible. A review that clearly outlines reasons both for and against publication is therefore of as much or even more value as one that makes a direct recommendation.

When a manuscript has been revised in response to comments of reviewers or when authors feel their argument has been misconstrued in review, reviewers are asked for additional comments on the revised or contested manuscript. However, this could be find as an attempt to put pressure on the reviewer, so the editor carefully judge the relevance of contact.

In the case of rejection, the authors have the right to appeal if they think that the reviewers did not understand or appreciate some points in the manuscript. The editors will then decide if there are grounds for reconsideration of the manuscript.

PREPARATION OF MANUSCRIPT

Guidelines for preparation are consistent with: Uniform Requirements for Manuscripts Submitted to Biomedical Journals (N Eng J Med, 1997; 336: 309-15).

Manuscripts should meet the general requirements.

Text should be one and half spaced, in times New Roman, 12-point typeface. Margins: 2.5 cm (1 inch) at top, bottom, right, and left.

The manuscript should include:

Title page should carry:

  • the article title (is the most important summary of a scientific article, should also include information on the scope of investigation);
  • full names (first name, middle-name initials), and last names of all authors with the contributions of the author and each co-author considering the following categories: A - Study Design; B - Data Collection; C - Statistical Analysis; D - Manuscript Preparation; E - Funds Collection. No names of co-authors will be published unless their contributions are indicated.
  • authors' affiliations; if authors belong to several different institutions, superscript digits should be used to relate the authors’ names to respective institutions.
  • information on financial support;
  • full address, phone number, e-mail of the corresponding author should be given.

Abstract page should carry:

  • Structured abstract (up to 250 words), consisting of the following sections: Background and Study Aim, Material and Methods, Results, Conclusions.
    • Background and Study Aim - should describe clearly the rationale for the study being done and the previous work relevant to the study. It should end with a statement of the specific question or hypothesis being addressed.
    • Material and Methods - mention the techniques used without going into extensive methodological detail, and outline the most important results. Include sample sizes for key experiments as appropriate.
    • Results - List basic results without any introduction. Only essential statistical significances should be added in brackets. Draw no conclusions.
    • Conclusions - Provide the key-findings as clearly as possible. You may also include a brief, more general interpretation of the results and / or specific recommendations for future research.
  • 5 to 10key words (not from title), referring to the Medical Subject Headings (http://www.nlm.nih.gov/mesh/).
  • Glossary (up to 40 words), referring both to key words and specialized terms, presenting the meaning, definitions or explanations of the words, phrases etc.
  • Tutorial Video – file(s) or link(s) to movie(s), not exceeding 4 min., that provides instruction related to subject-matter presented in manuscript;

Body text (Introduction, Material and Methods, Results, Discussion, Conclusions, Highlights, Acknowledgements, Glossary and References);

Introduction should contain the hypothesis and specific aim of the study or (in case of a review) purpose of the article. Authors should briefly introduce the problem, particularly emphasizing the level of knowledge about the problem at the beginning of the investigation.

Material and methods should describe clearly the selection of observational or experimental subjects including controls, such as age, gender, inclusion and exclusion criteria, (the circumstances for rejection from the study should be clearly defined), randomization and masking (blinding) method. Use of subheadings is advised.

The protocol of data acquisition, procedures, investigated parameters, methods of measurements and apparatus should be described in sufficient detail to allow other scientists to reproduce the results. Name and references to the established methods should be given. References and brief description should be provided for methods that have been published but are not well known, whereas new or substantially modified methods should be described in detail. The reasons for using them should be provided along with the evaluation of their limitations. Names of chemicals and devices used should be followed by the information on the manufacturer (name, city, and country) set in parentheses. Please provide generic name, dose and route of administration.

The statistical methods should be described in detail to enable verification of the reported results. List the tests used. Relate each test to a particular data analysis. This should be repeated in the Results section. Statistical significances should be shown along with the data in the text, as well as in tables and figures. Provide exact p-values, with three decimal places.

Provide information on patients informed consent. Studies on patients and volunteers require informed consent documented in the text of the manuscript. Where there is any unavoidable risk of breach of privacy - e.g. in a clinical photograph or in case details - the patient's written consent to publication must be obtained and copied to the journal. Information on approval of a Local Ethical Committee should also be provided.

In reports on the experiments on human subjects, it should be indicated whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) or with the 2008 revision of the Helsinki Declaration.

Results should concisely and reasonably summarize the findings. Restrict tables and figures to the number needed to explain the argument of the paper and assess its support. Do not duplicate data in graphs and tables. Give numbers of observation and report exclusions or losses to observation such as dropouts from a study. Report complications. The results should be presented in a logical sequence in the text, tables and illustrations related to the statements in the text by means of reference remarks. Do not repeat in the text all the data from the tables or graphs. Emphasize only important observations.

Discussion should include interpretation of study findings, and results considered in the context of results in other studies reported in the literature. Do not repeat in detail data or other material from the Background or the Results section. Include in the Discussion the implications of the findings and their limitations, including implications for future research. The discussion should confront the results of other investigations especially those quoted in the text.

Conclusions should be linked with the goals of the study. State new hypotheses when warranted. Include recommendations when appropriate. Unqualified statements and conclusions not completely supported by the obtained data should be avoided.

Highlights present particularly important information the authors would like to point out.

Acknowledgements. List all contributors who do not meet the criteria for authorship, such as technical assistants, writing assistants or head of department who provided only general support. Describe their role. Financial and other material support should be disclosed and acknowledged.

References must be numbered consecutively as they are cited. References selected for publication should be chosen for their importance, accessibility, and for the further reading opportunities they provide. References first cited in tables, figure legends or multimedia files must be numbered so that they will be in sequence with references cited in the text. References cited in Glossary must be numbered starting from the last citation number in the text. Do not put DOI in references. List all authors when there are three or fewer; when there are four or more, list the first three, then et al. An Archives of Budo follows the format of the US National Library of medicine (http://www.ncbi.nlm.nih.gov/books/NBK7256/). The following is a sample reference:

Standard journal article

Lahita R, Kluger J, Drayer DE et al. Antibodies to nuclear antigens in patients treated with procainamide or acetylprocainamide. N Engl J Med 1979;301:1382-5

Article with published erratum

Koffler D, Reidenberg MM. Antibodies to nuclear antigens in patients treated with procainamide or acetylprocainamide [published erratum appears in N Engl J Med 1979;302:322-5]. N Engl J Med 1979; 301: 1382-5

Article in electronic form

Drayer DE, Koffler D. Factors in the emergence of infectious diseases. Emerg Infect Dis [serial online] 1995 Jan-Mar [accessed 1996 Jun 5];1(1):[24 screens]. Available from: URL:http://www.cdc.gov/ncidod/EID/eid.htm

Electronic resource

http://www.wma.net/e/policy/b3.htm (accessed 2011 Sep 19)

Article, no author given

Cancer in South Africa [editorial]. S Afr Med J 1994;84:15

Book, personal author(s)

Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996

Book, editor(s) as author

Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996

Book, Organization as author and publisher:

Institute of Medicine (US). Looking at the future of the Medicaid program. Washington: The Institute; 1992

Chapter in a book

Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995: 465-78

Conference proceedings

Kimura J, Shibasaki H, editors. Recent advances in clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology; 1995 Oct 15-19; Kyoto, Japan. Amsterdam: Elsevier; 1996

Conference paper

Bengtsson S, Solheim BG. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 92. Proceedings of the 7th World Congress on Medical Informatics; 1992 Sep 6-10; Geneva, Switzerland

Avoid using abstracts or review papers as references. Unpublished observations and personal communications can not be used as references. If essential, such material may be incorporated in the appropriate place in the text.

Tables. Type or print out each table on a separate sheet of paper. Do not submit tables as photographs. Number tables consecutively in the order of their first citation in the text, and supply a brief title for each. Give each column a short or abbreviated heading. The title should not repeat the information given in the headings. Use tables in order to present the exact values of the data that cannot be summarized in a few sentences in the text. Place explanatory matter in footnotes, not in the heading. Explain in footnotes all nonstandard abbreviations that are used in each table. For footnotes use the following symbols, in this sequence: *,†,‡,§,II,ś,**,††,‡‡,…

Never present the same data in more than one way: present them in a table OR a figure. Data should be organized so that related elements read downward, not across. The data arranged in columns should correspond to the time sequence of their collection when read from left to right. Each column heading for numerical data should include the unit of measurement applied to all the data under the heading. Choose suitable SI units, so that the values given in the table should fall within the range of 0-999. Large numbers can be expressed in smaller units with appropriate column headings.

Identify statistical measures of variations such as standard deviation and standard error of the mean. Do not use internal horizontal and vertical rules. Be sure that each table is cited in the text.

If you use data from another published or unpublished source, obtain permission and acknowledge them fully.

Figures should be drawn professionally. Photographs must be sharp and delivered in high-quality electronic format. The resolution of color images should also be at least 300 dpi. All color art should be in RGB format. Please submit files in TIFF, JPG or EPS. Only Times, Helvetica, Arial, or Symbol fonts should be used. Using other fonts may result in lost or improperly converted characters. Figures should be numbered (with Arabic numerals) consecutively according to the order in which they have been first cited in the text. Figures should contain the following information: (a) figure title; (b) all the necessary explanations of symbols and findings, written continuously; (c) statistics. Do not put the title of the figure on the figure! Several figures related to the same patient, i.e. exercise/task shown in steps, should be labeled Figure 1 A, B, C, etc. rather than Figures 1, 2, 3. Symbols should be consistent throughout a series of figures. Use simple symbols, like closed and open circles, triangles and squares. Different types of connecting lines can be used. The meanings of symbols and lines should be defined in the legend. The axes should be equal in length so as to make the diagrams square. Each axis should be labeled with a description of the variable it represents. Only the first letter of the first word should be capitalized. The labeling should be parallel with the respective axis. Axes should not extend beyond the last numeral, and should never be terminated by arrows. Choose units so that the values expressed may fall within the range between 0 and 999.

Graphs or charts must be provided as complete Excel files. Do not draw three-dimensional graphs if not absolutely necessary. Do not shade the background. Do not use grids.

Photomicrographs should have internal scale markers. Symbols, arrows, or letters used in photomicrographs should contrast with the background. If photographs of people are used, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph.

If a figure, graph, chart, photomicrographs, diagram etc. has been published, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. Permission is required irrespective of authorship or publisher, except for documents in the public domain.

Units of Measurement. Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, or liter) or their decimal multiples. Temperatures should be given in degrees Celsius. Blood pressures should be given in millimeters of mercury.

Abbreviations and Symbols. Use only standard abbreviations. Avoid abbreviations in the title and abstract. The full term which an abbreviation stands for should precede its first use in the text unless it is a standard unit of measurement.

Multimedia Files (Tutorial Video). We encourage authors to submit essential supporting files and multimedia files or link(s) along with their manuscripts. All supporting material will be subject to peer review. We expect reasonable video quality and prefer 128 kbit/s AAC audio and 480p H.264 video in MPEG-4 (mp4) container. However, we accept video file formats: mov, avi, mpg, mpeg, mp4, mkv, flv and wmv. Preferred size limit of the movies is 10Mb because of the difficulties some users will experience in loading or downloading bigger files. It is also recommended to prepare movies no longer than 4 min. If making the dimensions smaller or recompressing the movie compromises the image quality or usefulness of the movie, we can accept the movie.

All supporting information should be referred to in the manuscript with a leading capital TV. Titles (and, if desired, legends) for all supporting information files should be listed in the manuscript. Every multimedia file has to be described with 5 to 10 key words.

Videos must open and play in either Windows Media Player v. 11 or QuickTime Player v. 7.6.2. Preferably both, but as long as they play in one of these common players, the movie is acceptable. VLC (VideoLAN Client) is a cross-platform universal video player. VLC will play back most formats and codecs without the need to download additional software modules. VLC is free and available at: http://www.videolan.org/vlc/

CHECKLIST FOR AUTHORS' SUBMISSION

  • One and half-space manuscript text and use 2.5 cm margins on all sides, and Times New Roman, 12-point type, British English, and SI units.
  • Full names of all authors with the contributions of the author and each co-author considering the following categories: A - Study Design; B - Data Collection; C - Statistical Analysis; D - Manuscript Preparation; E - Funds Collection. No names of co-authors will be published unless their contributions are indicated.
  • Information on financial support.
  • Structured abstract consisting of the following sections: Background and Study Aim, Material and Methods, Results, Conclusions.
  • 5 to 10 key words, glossary figure and table lists, figure and table legends.
  • Glossary.
  • Figures, tables lists incl. legends.
  • Multimedia files (Tutorial Video).
  • Full address, phone number, e-mail of the corresponding author.
  • Submit all materials electronically in separate files.
  • Protocol, approval of the Ethical Committee, informed consent and photo or video of subjects.
  • Suggest 3 to 5 potential reviewers' names and e-mails.
  • Letter of permission to reprint figures or tables or text (if applicable).
  • Autorship Statement [download].

Inappropriate submissions i.e. lack of approval of the Ethics Committee, Informed Consent, signed Authorship Statement etc. that do not fulfil above criteria will be after 14 days automatically rejected.

MANUSCRIPT SUBMISSION AND TRACKING

After entering the Archives of Budo home page, select from the main menu the shortcut ‘Submit manuscript’. It is necessary to create account or provide a password and login to submit manuscript.You should remember to note your password and login for future use.

If you forgot your password, click the link ‘Forgot password?’ and enter your e-mail to generate new password.

To check your manuscript status enter the Archives of Budo home page, select from the main menu the shortcut ‘Submit manuscript’ from section Author’s Pathway. It is necessary to provide a password and login. In important matters please contact Deputy Editor by e-mail: b.barczynski@archbudo.com

PUBLISHING MODEL AND AUTHORS FEES

Archives of Budo is published using the open access model. All original scientific content is available free of charge for personal use without restrictions on the journal's website at: www.ArchBudo.com

The submission and peer-review of manuscripts are free of charge. Authors are requested to pay $1200 USD (or 4800 PLN) gross. This fee is requested after positive evaluation of a manuscript. Authors may be also obliged to cover additional fee for Developmental Editing, if the manuscript requires. Developmental Editing expands editing focus beyond your paper’s writing. It includes improvements to presentation, argument, clarity, and flow.

Bank transfer are only accepted. In the title of the transfer, the number of the invoice and article must be stated. Allfees associated with bank transfer are covered by the payer author !

The confirmation of bank transfer should be directed to: b.barczynski@archbudo.com